BURTON CEMETERY DISTRICT

AGENDA OF THE BOARD OF DIRECTORS MEETING

February 5, 2020

Place:  Edstrom Construction Office, 1305 South 12^th West, Rexburg ID 83440

Time:  7:00 pm

Directors: Morgan Beattie, Delbert Edstrom & Boyd Hall

Sextons: Kim and Melanie Walker

Welcome……

Items to Discuss & Action Items:

1. Read and approve the Board Meeting Minutes of November 6^th , 2019 (Boyd Hall)

2. Cemetery Grounds

1. Equipment maintenance
2. Tree trimming and removal progress
3. Marking of Lots in New Blocks

3. Review past year operations and look forward to items that will need to be on the agenda for next year. 

4. Finance report (Boyd Hall)

1. Approve expenses since last meeting
2. Report the transfer and sale of lots since last meeting

5. Schedule next Board Meeting

        Notice: Please contact Boyd Hall @ (208) 351-9398 or This email address is being protected from spambots. You need JavaScript enabled to view it. prior to any meeting if there is any special assistance needed for disabled people planning to attend the meeting.

        MADISON COUNTY COMMISSION AGENDA

         ACTION ITEMS

 9:00        Pledge of Allegiance

                 Invocation

                  Public Comment

                                 Calendar Discussion:

 Next Commission Meeting:  Monday, February 24, 2020

Discussion and Decision Items:  Action Items

                Johnson property discussion

                Appointment of new Hospital Board member

                Appointment of Golf Board Member

                Contracts/Documents:  Action Items                   

Review and sign:  Resolution #442 To adopt the update of the Madison County All Hazard Mitigation Plan    

Routine Matters:  Action Items

                                 Review and sign:     Claims

Review and sign:     Commission and Department Head meeting minutes:  January 27, 2020

Review and sign:      Personnel Actions

Review and sign:      Certificates of Residency: Gerardo Ayon, Iris J Hall, Malissa A Ostermiller                        

  9:15       Public Works/General Services Reallocation of Departments                                                                                            

9:40         Executive Session Idaho Code § 74-206(1)(b) employee matters-golf course employee, and (d) exempt records,

                 Ann Marie Sorensen,   Indigent Clerk

 9:45        J.D. Hancock                            Review and sign:  Sugar-Salem-Moody Cemetery District Grant Application

10:00       Xingzhen Zhang                      Angie Moffit Treasurer- Delinquent taxes

10:15       Lance Hansen                         Extension Office update

10:30       Brennan Summer/Congressman Simpson, Amy Taylor/ Senator Risch, Katherine Hitch/ Senator Crapo

10:45       Sheriff/Assessor                     DMV/Driver’s License building discussion

11:00       Robbie Taylor                          Water Conservation District FY 2021 allocation

11:15       Gregg Schneider                     GIS Census tract & block review.  Sign and approve Agreement

11:30       Shawn Boice            Twin Pines Apt   Tax Exemption

                                                Kevin Clay-Ag Exemption

Ryan Goodman-Ag Exemption

Rachel Gee-Ag Exemption

Jason Thomason-Ag Exemption

Roy Marlow-Ag Exemption

Tyson Rothwell-Ag Exemption

Weldon Sleight-Ag Exemption

Noon       Tim Osborne/Sandy Moser    ICRMP visit

12:15          Bradley Peterson   ž Building Code Adoption & Update—Article 2 Construction Codes    Section 103-19

                                                 ž Memorandum of Understanding/Contract Adoption

                                                                Contract for Building inspection Services

                                                 ž Vehicle Discussion

NOTE:  Meetings are open to the public except for executive sessions. Time is provided at 9:00 a.m. for public comment at regular meetings only.  Comments limited to two (2) minutes each.  Please contact the County Clerk’s office if you wish to place an item on the agenda.  Please contact the Clerk’s office 48 hours prior to any County meetings if there is any special assistance needed for people planning to attend the meeting. It is assumed these scheduled times are accurate, if not; the Commissioners Will adjust the schedule as accurately as possible.

Madison Soil and Water Conservation District

BOARD MEETING NOTICE AND AGENDA

302 Profit Street, Rexburg, ID 83440

Monday, February 10, 2020                           12:00 pm                                 Gringo’s Restaurant

ITEM:                                                                                                     PERSON RESPONSIBLE

Call to Order                                                                                                      Chairman

Minutes  (Action item:  review & approve)                                                        Secretary

Treasurer’s Report & Bills to be Paid                                                             Treasurer

(See attached Financial Report) (Action item: review & approve)

Partners Reports (Information only)                                                      Conservation Partners

District Business                                                                                                    Board

Rexburg Chamber of Commerce’s Farmers Merchant Banquet (Mar 12 at Madison H.S.)

(Information only)

SWC technical assistance request for FY-2020 (Action item: review & approve) State Envirothon contribution ($50.00) (Action item:  review & approve) Support of increased State appropriation (Action Item: review & approve)

Adjourn (Action item: review & approve)

Next meeting; Thursday, March 19, 2020 @ 1:00 pm.

This agenda is subject to change. The Madison SWCD may go into Executive Session pursuant to Idaho Code 67-2340 through 67-2347.

AMERICANS WITH DISABILITIES

The meeting will be held in facilities that meet the accessibility requirements of the Americans with Disabilities Act. If you require special accommodations to attend, participate in, or understand the meeting, please contact the MADISON SOIL AND WATER CONSERVATION DISTRICT at (208) 497-3653 so advance arrangements can be made.

MADISON COUNTY COMMISSION AGENDA

Todd Smith ◆ Jon O. Weber, Chairman ◆ Brent Mendenhall

ACTION ITEMS

9:00

Pledge of Allegiance
Invocation
Public Comment

Calendar Discussion:

Next Commission Meeting:  Monday, March 9, 2020

Discussion and Decision Items:  Action Items

Fair Board Member Appointment

Legislative Report-Commissioner Mendenhall

Planning and Zoning Commission Members 

Contracts/Documents:  Action Items                    

Review and sign:  Resolution # 427 Solid Waste Fee Increase             

Review and sign:  Road Closure and Maintenance Agreement, Sugar City Half Interchange Connector Road

Review and sign:  Road Closure and Maintenance Agreement, East Side Frontage Road/Farm Field Access

Review and sign:  Letter of Support, Madison Soil & Water Conservation District

Review and sign:  Tri-County Adult Misdemeanor Probation, Joint Powers and Operating Agreement

Review and sign:  Tri-County Probation, Standard Operating Procedures

Review and sign:  Ordinance #428 Amending the 2009 version of the International Building Code

Routine Matters:  Action Items         

Review and sign:     Claims

Review and sign:     Commission and Department Head meeting minutes: February 10, 2020

Review and sign:      Personnel Actions

Review and sign:      Certificates of Residency: 

9:15

Board of Equalization

9:20

Executive Session Idaho Code § 74-206(1)(b) employee matters, Sheriff’s office, (d) exempt records and (i) litigation matters

Ann Marie Sorensen, Indigent Clerk

10:00

Public Hearing - Solid Waste fee change

Review and sign: Ordinance #427 To change Solid Waste fees

10:15

Tim Solomon: Rocky Mountain Power, general updates

10:45

Shawn Boice: Tax Exemptions: Development Workshop, East Central Idaho Planning & Development

Ag Exemptions: Larsen Holdings, Val Moss, Jared Sommer/Grand Properties, LLC

11:00

Cindy Roberson: Kelly Hoopes, Horrocks Engineering, Transportation update, Update on Road thru Sugar City

Little slivers of property Hatfields & Webers

11:30

City of Rexburg request for funding for construction of ball fields

11:45

Bradley Petersen: Discussion and decision for new permitting software / vehicles

NOTE:  Meetings are open to the public except for executive sessions. Time is provided at 9:00 a.m. for public comment at regular meetings only.  Comments limited to two (2) minutes each.  Please contact the County Clerk’s office if you wish to place an item on the agenda.  Please contact the Clerk’s office 48 hours prior to any County meetings if there is any special assistance needed for people planning to attend the meeting. It is assumed these scheduled times are accurate, if not; the Commissioners Will adjust the schedule as accurately as possible.

        MADISON COUNTY COMMISSION AGENDA

ACTION ITEMS

 9:00        Pledge of Allegiance

                 Invocation

                  Public Comment

                 Calendar Discussion:

 Next Commission Meeting:  Monday, March 23, 2020

Discussion and Decision Items:  Action Items

                Donation to City for Ball Parks to match Hospital

                Contracts/Documents:  Action Items                   

Review and sign:  Road Closure and Maintenance Agreement, East Side Frontage Road/Farm Field Access

Review and sign:  Resolution #443 Adopting road closure and maintenance agreement for the   Eastside Frontage Road

Review and sign:  Resolution #444 Adopting road closure and maintenance agreement for the Sugar City Half Interchange

                                Connector road State Highway 33.

Review and sign:  Notification of Hearing for the Madison County, Mosquito, Ambulance FY2021 Budget

Review and sign:  Madison County Government Commuting Authorization Form

Routine Matters:  Action Items

                                 Review and sign:     Claims

Review and sign:     Commission and Department Head meeting minutes: February 24, 2020

Review and sign:      Personnel Actions

Review and sign:      Certificates of Residency: Gerardo Ayon, Dallin Gordon                      

  9:15       Board of Equalization                                                                          

                Shawn Boice                           Tax Exemption:  Shumway Academy, Four Paws Pet Adoption, Lighthouse Bible Baptist Church

                                                                Site Exemption:  Lerwill Development, Site Improvement:  Elevation Management          

  9:45       Kirk Mace/Shane Boyle          IDJC reports

10:00       Jared Arnold                            Building Policy

10:15       Shane Ruebush (HOPE)          Gravel Pit Overlay discussion

10:45       Richard Horner                       New Urban Renewal District

11:00       Executive Session Idaho Code § 74-206(1)(d) exempt records, Ann Marie Sorensen, Indigent Clerk and (j) contract matters                                         

NOTE:  Meetings are open to the public except for executive sessions. Time is provided at 9:00 a.m. for public comment at regular meetings only.  Comments limited to two (2) minutes each.  Please contact the County Clerk’s office if you wish to place an item on the agenda.  Please contact the Clerk’s office 48 hours prior to any County meetings if there is any special assistance needed for people planning to attend the meeting. It is assumed these scheduled times are accurate, if not; the Commissioners Will adjust the schedule as accurately as possible.

        MADISON COUNTY COMMISSION AGENDA

    SPECIAL MEETING    

ACTION ITEM

 9:00        Canvass of votes for the March 10, 2020 Presidential Primary Election.

NOTE:  Meetings are open to the public except for executive sessions. Time is provided at 9:00 a.m. for public comment at regular meetings only.  Comments limited to two (2) minutes each.  Please contact the County Clerk’s office if you wish to place an item on the agenda.  Please contact the Clerk’s office 48 hours prior to any County meetings if there is any special assistance needed for people planning to attend the meeting. It is assumed these scheduled times are accurate, if not; the Commissioners Will adjust the schedule as accurately as possible.

        MADISON COUNTY COMMISSION AGENDA

      EMERGENCY MEETING   

ACTION ITEM

 10:00 a.m.      Discussion of Policy for Infections Emergency Leave

                        Approve and sign Policy for Infectious Disease Emergency Leave

NOTE:  Meetings are open to the public except for executive sessions. Time is provided at 9:00 a.m. for public comment at regular meetings only.  Comments limited to two (2) minutes each.  Please contact the County Clerk’s office if you wish to place an item on the agenda.  Please contact the Clerk’s office 48 hours prior to any County meetings if there is any special assistance needed for people planning to attend the meeting. It is assumed these scheduled times are accurate, if not; the Commissioners Will adjust the schedule as accurately as possible.

        MADISON COUNTY COMMISSION AGENDA

      EMERGENCY MEETING   

ACTION ITEM

 9:00 a.m.        Discussion of COVID-19 protective measures across the county

NOTE:  Meetings are open to the public except for executive sessions. Time is provided at 9:00 a.m. for public comment at regular meetings only.  Comments limited to two (2) minutes each.  Please contact the County Clerk’s office if you wish to place an item on the agenda.  Please contact the Clerk’s office 48 hours prior to any County meetings if there is any special assistance needed for people planning to attend the meeting. It is assumed these scheduled times are accurate, if not; the Commissioners Will adjust the schedule as accurately as possible.

                                        FINAL

MADISON COUNTY COMMISSION AGENDA

ACTION ITEMS

 9:00        Pledge of Allegiance

                 Invocation

                  Public Comment

                 Calendar Discussion:

 Next Commission Meeting:  Monday, April 13, 2020.  This will also be Department Head Meeting

Discussion and Decision Items:  Action Items

                Emergency Declaration announcement

Treasurer’s office furniture proposal

                Budget discussion

                Department head meeting agenda

                Contracts/Documents:  Action Items                      

Review and sign:     MOU with Sugar City and ITD for Highway 33

Review and sign:     Hacienda Events Center – Wine License

Review and sign:     ITD Professional Agreement, west side frontage road, Progress Report 7, 8 and 9

Routine Matters:  Action Items

                                 Review and sign:     Claims

Review and sign:     Commission meeting minutes: March 9, 2020, special meeting and emergency meeting March 16, 2020 and

                                 Emergency meeting March 18, 2020

Review and sign:      Personnel Actions

Review and sign:      Certificates of Residency for:  Olivia Heder, Lauren Hayes and Daniel Abbey

  9:15       Board of Equalization                                                                          

                Shawn Boice                           Tax Exemption:  Calvary Chapel, St. Patrick’s Catholic Church

                                                                Ag Exemption: Bruce Westover, Prime Investments LLC, Stuart Sugarman, Nathan Thompson, Emery,

                                                                                Garrett, Vernon Grotjohn, M. Jenkins, Dell Ray Barney, Powell and Daniel Abbey, Barques LLC

 9:30        Bradley Petersen    Discussion and decision of Memorandum of Understanding for commercial and maintenance permits

                                                Review and sign:  Findings of Fact - Comprehensive Map Change February 27, 2020, Findings of Fact - Zone Change                                                                February 27, 2020, Vehicle discussion

10:00       Kristine Rose           Hardship Exemption

10:15       Executive Session Idaho Code § 74-206(1) (b) employee matters and (d) exempt records, Ann Marie Sorensen, Indigent Clerk     

10:30       Dana Izatt               Presentation of 2019 audit

                                                Review and sign:  Representation letter

11:00       Keith Davidson        Review and sign:  TO Engineers, Inc. for Airport snow removal equipment and FAA Airport Grant

  NOTE:  Meetings are open to the public except for executive sessions, but is discouraged with the COVID-19 outbreak at this time.  Commissioners are following Federal guidelines of limiting the room to 10 persons.  Time is provided at 9:00 a.m. for public comment at regular meetings only.  Comments limited to two (2) minutes each.  Please contact the County Clerk’s office if you wish to place an item on the agenda.  Please contact the Clerk’s office 48 hours prior to any County meetings if there is any special assistance needed for people planning to attend the meeting. It is assumed these scheduled times are accurate, if not; the Commissioners Will adjust the schedule as accurately as possible.

           MADISON COUNTY COMMISSION AGENDA

      EMERGENCY MEETING   

ACTION ITEM

9:00 a.m.  Executive Session Idaho Code § 74-206(1) (b) employee matters and (d) exempt records, Ann Marie                                                  Sorensen, Indigent Clerk

     Discussion of COVID-19 protective measures across the county

NOTE:  Meetings are open to the public except for executive sessions. Time is provided at 9:00 a.m. for public comment at regular meetings only.  Comments limited to two (2) minutes each.  Please contact the County Clerk’s office if you wish to place an item on the agenda.  Please contact the Clerk’s office 48 hours prior to any County meetings if there is any special assistance needed for people planning to attend the meeting. It is assumed these scheduled times are accurate, if not; the Commissioners Will adjust the schedule as accurately as possible.

        MADISON COUNTY COMMISSION AGENDA

      EMERGENCY MEETING   

ACTION ITEM

9:00 a.m.       Discussion of COVID-19 protective measures across the county

NOTE:  Meetings are open to the public except for executive sessions. Time is provided at 9:00 a.m. for public comment at regular meetings only.  Comments limited to two (2) minutes each.  Please contact the County Clerk’s office if you wish to place an item on the agenda.  Please contact the Clerk’s office 48 hours prior to any County meetings if there is any special assistance needed for people planning to attend the meeting. It is assumed these scheduled times are accurate, if not; the Commissioners Will adjust the schedule as accurately as possible.

Commissioner Meeting Link

Please join my meeting from your computer, tablet or smartphone.
https://www.gotomeet.me/mccommissioners

You can also dial in using your phone.
United States: +1 (872) 240-3311

Access Code: 541-952-189

New to GoToMeeting? Get the app now and be ready when your first meeting starts:
https://global.gotomeeting.com/install/541952189

MADISON COUNTY COMMISSION AGENDA

ACTION ITEMS

 9:00        Pledge of Allegiance

                 Invocation

                  Public Comment

                 Calendar Discussion:

 Next Commission Meeting:  Monday, April 13, 2020.

Discussion and Decision Items:  Action Items

                COVID-19 Discussion and update

                Contracts/Documents:  Action Items                      

Review and sign:  Lease Agreement with R & M Idaho, LLC for DMV/Drivers License

Review and sign:   Designate Polling locations for May 19, 2020 Primary Election

Routine Matters:  Action Items

                                 Review and sign:     Claims

Review and sign:     Commission meeting minutes: March 23, 2020, Emergency Meetings March 26 and 31, 2020

Review and sign:      Personnel Actions

Review and sign:      Certificates of Residency:

  9:15       Board of Equalization                                                                          

                Shawn Boice                           Ag exemption:  Morgan

                                                                Development exemption:   Kartchner Development

 9:30        Executive Session Idaho Code § 74-206(1) (d) exempt records, Ann Marie Sorensen, Indigent Clerk

NOTE:  Meetings are open to the public except for executive sessions, but is discouraged with the COVID-19 outbreak at this time.  Commissioners are following Federal guidelines of limiting the room to 10 persons.  Time is provided at 9:00 a.m. for public comment at regular meetings only.  Comments limited to two (2) minutes each.  Please contact the County Clerk’s office if you wish to place an item on the agenda.  Please contact the Clerk’s office 48 hours prior to any County meetings if there is any special assistance needed for people planning to attend the meeting. It is assumed these scheduled times are accurate, if not; the Commissioners Will adjust the schedule as accurately as possible.

Due to COVID-19 if you are interested in the Commissioner’s Meeting we ask that you view from home.

The meeting will start at 9:00 a.m.

Commissioner's Meeting

Please join my meeting from your computer, tablet or smartphone.
https://global.gotomeeting.com/join/873646269

You can also dial in using your phone.
United States: +1 (646) 749-3112

Access Code: 873-646-269

New to GoToMeeting? Get the app now and be ready when your first meeting starts:
https://global.gotomeeting.com/install/873646269

                        MADISON COUNTY COMMISSION AGENDA

The meeting can be joined electronically.  Please see the attached for login instructions

ACTION ITEMS

 9:00        Pledge of Allegiance

                 Invocation

                  Public Comment

                 Calendar Discussion:

 Next Commission Meeting:  Monday, April 20, 2020.

Discussion and Decision Items:  Action Items

                Coroner’s vehicle discussion

Legislative directives

Apartment property assessments and tax issues

                Contracts/Documents:  Action Items                      

Review and sign:  Sign Employee Recognition Certificates as follows:

                                                                5 Year Certificates:  Jodi Thurber-Prosecutor, Isaac Payne and Tyler Snare-Sheriff, Amanda Larese- Assessor

                                                                10 Year Certificate:  Holly Bryan - Sheriff’s Office

                                                                20 Year Certificate:  Darin Zollinger - Road and Bridge

Routine Matters:  Action Items

                                 Review and sign:     Claims

Review and sign:     Commission meeting minutes: March 23, 2020, Emergency Meetings March 26 and 31, 2020,

  and April 6, 2020

Review and sign:      Personnel Actions

  9:15       Board of Equalization                                                                          

                Shawn Boice           Tax Exemption:  Grampy Mitches Ranches

 9:30        Executive Session Idaho Code § 74-206(1) (d) exempt records, Ann Marie Sorensen, Indigent Clerk

 9:45        Eric Reiser               Women’s jail roof replacement discussion

10:00       Bradley Petersen    Findings of Fact - Chase Wightman CUP

10:15       Urban Renewal discussion

10:30       COVID-19 Discussion

Department Head Meeting was cancelled due to COVID-19

  NOTE:  Meetings are open to the public except for executive sessions, but is discouraged with the COVID-19 outbreak at this time.  Commissioners are following Federal guidelines of limiting the room to 10 persons.  Time is provided at 9:00 a.m. for public comment at regular meetings only.  Comments limited to two (2) minutes each.  Please contact the County Clerk’s office if you wish to place an item on the agenda.  Please contact the Clerk’s office 48 hours prior to any County meetings if there is any special assistance needed for people planning to attend the meeting. It is assumed these scheduled times are accurate, if not; the Commissioners Will adjust the schedule as accurately as possible.

Commissioner Meeting Link

Please join my meeting from your computer, tablet or smartphone.
https://www.gotomeet.me/mccommissioners

You can also dial in using your phone.
United States: +1 (872) 240-3311

Access Code: 541-952-189

New to GoToMeeting? Get the app now and be ready when your first meeting starts:
https://global.gotomeeting.com/install/541952189

If you have problems logging into the meeting check the county website for updates.

MADISON COUNTY COMMISSION AGENDA

The meeting can be joined electronically.  Please see the attached for login instructions

ACTION ITEMS

 9:00        Pledge of Allegiance

                 Invocation

                  Public Comment

                 Calendar Discussion:

 Next Commission Meeting:  Monday, April 27, 2020.

                Contracts/Documents:  Action Items                      

Review and sign:  Commuting Authorization form for Jake Neilson

Review and sign:  FAA Grant Approval

Routine Matters:  Action Items

                                 Review and sign:     Claims

Review and sign:     Commission meeting minutes: April 13, 2020

Review and sign:      Personnel Actions

 9:10        Apartment property Assessment and tax issues

 9:45        Urban Renewal proposal

10:00       COVID-19 discussion, Governor Little’s stay at home order and possible signing of correspondence to the Governor

  NOTE:  Meetings are open to the public except for executive sessions, but is discouraged with the COVID-19 outbreak at this time.  Commissioners are following Federal guidelines of limiting the room to 10 persons.  Time is provided at 9:00 a.m. for public comment at regular meetings only.  Comments limited to two (2) minutes each.  Please contact the County Clerk’s office if you wish to place an item on the agenda.  Please contact the Clerk’s office 48 hours prior to any County meetings if there is any special assistance needed for people planning to attend the meeting. It is assumed these scheduled times are accurate, if not; the Commissioners Will adjust the schedule as accurately as possible.

Commissioner's Meeting

Please join my meeting from your computer, tablet or smartphone.
https://global.gotomeeting.com/join/873646269

You can also dial in using your phone.
United States: +1 (646) 749-3112

Access Code: 873-646-269

New to GoToMeeting? Get the app now and be ready when your first meeting starts:
https://global.gotomeeting.com/install/873646269

MADISON COUNTY COMMISSION AGENDA

The meeting can be joined electronically.  Please see the attached for login instructions

ACTION ITEMS

 9:00        Pledge of Allegiance

                 Invocation

                  Public Comment

                 Calendar Discussion:

 Next Commission Meeting:  Monday, May 11, 2020.

                Contracts/Documents:  Action Items                      

Review and sign:  New Urban Renewal District proposal

Review and sign:  Request for Reimbursement Dept. of Parks and Rec

Routine Matters:  Action Items

                                 Review and sign:     Claims

Review and sign:     Commission meeting minutes April 20 2020

Review and sign:      Personnel Actions

Review and sign:     Certificate of Residency:  Megan MacNeil

  9:15       Board of Equalization                                                                          

                Shawn Boice           Tax Exemption:  Grace Baptist Church, The Church of Jesus Christ of Latter-Day Saints, BYU-I

                                                Site Exemption:  Charles Place LLC

 9:30        Executive Session Idaho Code § 74-206(1) (c) to acquire an interest in real property which is not owned by a public agency and (d) exempt records, Ann Marie Sorensen, Indigent    Clerk

10:00       Cindy Roberson       Review and sign: MOU with ID Dept. of Water Resources

                Review and sign:  Quit Claim Deed with Idaho Transportation Board

10:15       Robert Kohler          COVID-19 Update and discussion

NOTE:  Meetings are open to the public except for executive sessions, but is discouraged with the COVID-19 outbreak at this time.  Commissioners are following Federal guidelines of limiting the room to 10 persons.  Time is provided at 9:00 a.m. for public comment at regular meetings only.  Comments limited to two (2) minutes each.  Please contact the County Clerk’s office if you wish to place an item on the agenda.  Please contact the Clerk’s office 48 hours prior to any County meetings if there is any special assistance needed for people planning to attend the meeting. It is assumed these scheduled times are accurate, if not; the Commissioners Will adjust the schedule as accurately as possible.

EASTERN IDAHO REGIONAL SOLID WASTE

DISTRICT BOARD MEETING

AGENDA

Wednesday April 29, 2020

8:30 am.

Commissioners Room       

Rexburg, Idaho

If You would please call in at 8:30 for Conference Call (208) 359-6320

8:30   Call to Order

Introductions

8:40   Update from Cameron Arial    

8:50   Executive Session Idaho Code § 74-206(1)(c) to acquire an interest in real property which is not owned by a public agency

BURTON CEMETERY DISTRICT

AGENDA OF THE BOARD OF DIRECTORS MEETING

May 6, 2020

Place:  Burton Cemetery Grounds 2727 West 2600 South, Rexburg, ID 83440                               If unfavorable weather:

             Edstrom Construction Office, 1305 South 12^th West, Rexburg ID 83440

Time:  7:00 pm

Directors: Morgan Beattie, Delbert Edstrom & Boyd Hall

Sextons: Kim and Melanie Walker

Welcome……

Items to Discuss & Action Items:

1. Read and approve the Board Meeting Minutes of February 5^th , 2020

2. Inspect Cemetery Grounds

3. Cemetery Grounds

1. Tree Removal
2. General maintenance roads, buildings & fences
3. Fertilize & Weed Control

4. Finance report (Boyd Hall)

1. Approve expenses since last meeting
2. Transfer and sale of lots since last meeting
3. Review Employee Compensation

5. Schedule next Board Meeting

        Notice: Please contact Boyd Hall @ (208) 351-9398 or This email address is being protected from spambots. You need JavaScript enabled to view it. prior to any meeting if there is any special assistance needed for disabled people planning to attend the meeting.

Commissioner's Meeting

Please join my meeting from your computer, tablet or smartphone.
https://global.gotomeeting.com/join/873646269

You can also dial in using your phone.
United States: +1 (646) 749-3112

Access Code: 873-646-269

New to GoToMeeting? Get the app now and be ready when your first meeting starts:
https://global.gotomeeting.com/install/873646269

                                  FINAL

MADISON COUNTY COMMISSION AGENDA

The meeting can be joined electronically.  Please see the attached for login instructions

ACTION ITEMS

 9:00        Pledge of Allegiance

                 Invocation

                  Public Comment

                 Calendar Discussion:

 Next Commission Meeting:  Tuesday, May 26, 2020.

                  Discuss and approve:  High School Rodeo and Fairground use May 21 – 23

                  Appointment of Planning and Zoning member, replace Matt Hartline

                Contracts/Documents:  Action Items                      

Review and sign:  Resolution #466 Abandon and Vacate Certain Public Right-of-Ways

Review and sign:  Retail Alcoholic Beverage License for Solairus Food Services

Review and sign:  FY2021 Indigent Defense Financial Assistance Grant

Routine Matters:  Action Items

                                 Review and sign:     Claims

Review and sign:     Commission meeting minutes April 27 2020

Review and sign:      Personnel Actions

Review and sign:     Certificate of Residency:  Carly Blaylock, Ross MaciInlay, Kole Bauer, Leslie Harker

 9:00        Bonnie Moore                         GIS announcement

 9:15        Geri Rackow                            Review Eastern Idaho Public Health 2021 Budget

 9:30        Executive Session Idaho Code § 74-206(1) (d) exempt records, Ann Marie Sorensen, Indigent Clerk

10:00       Darby Pozenel                         Discussion regarding the increased rates

10:15       Jay Fluckiger                           Hardship Application

10:30       Nathan Williams                    Property taxes for 2020 taxes for Pinnacle Apartments

10:45       Melissa Vanslochteren/          Muni-code – self publishing

                  Bradley Petersen                   Review and sign: contract with Muni-code

11:00       Mayor Merrill                         Economic and Workforce Development

11:30       Jared Arnold                            Part time employee maintenance, Mosquito and Weed update.

11:45       Bradley Petersen                    Floodplain discussion and decision, Mayor’s Merrill and Adams will be in attendance

NOTE:  Meetings are open to the public except for executive sessions, but is discouraged with the COVID-19 outbreak at this time.  Commissioners are following Federal guidelines of limiting the room to 10 persons.  Time is provided at 9:00 a.m. for public comment at regular meetings only.  Comments limited to two (2) minutes each.  Please contact the County Clerk’s office if you wish to place an item on the agenda.  Please contact the Clerk’s office 48 hours prior to any County meetings if there is any special assistance needed for people planning to attend the meeting. It is assumed these scheduled times are accurate, if not; the Commissioners Will adjust the schedule as accurately as possible.

Commissioner's Meeting

Please join my meeting from your computer, tablet or smartphone.
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United States: +1 (646) 749-3112

Access Code: 873-646-269

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                MADISON COUNTY COMMISSION AGENDA

The meeting can be joined electronically.  Please see the attached for login instructions   

ACTION ITEMS

 9:00        Pledge of Allegiance

                 Invocation

                  Public Comment

                 Calendar Discussion:

 Next Commission Meeting:  Monday, June 8, 2020.  This will be a Department Head Meeting also

                Discussion Items:

                                Appoint P & Z Board member

                                ECIPDA proposal

                                Fairground summer activities

                Contracts/Documents:  Action Items                      

Review and sign:  Letter of Engagement, Appraisal

Review and sign:  Letter of Engagement for land survey

Review and sign:  Planning and Zoning Letter of appointment

Review and sign:  Appointment to the Easter Idaho Public Health Board of Health

Routine Matters:  Action Items

                                 Review and sign:     Claims

Review and sign:     Commission meeting minutes May 11, 2020

Review and sign:      Personnel Actions

Review and sign:     Certificate of Residency: 

  9:10       Board of Equalization                                                          

 9:30        Executive Session Idaho Code § 74-206(1) (d) exempt records, Ann Marie Sorensen, Indigent Clerk

9:45         Michael Greenberg                 Nielsen Ricks Creamery, request cancellation of penalty and interest

10:00       City of Rexburg                       De-annexation discussion

10:45       Darby Pozenel                         Update on Solid Waste proposal with the City of Rexburg

11:00       Rachel Gonzalez/                    Hospital update and discussion

                  Troy Christensen

11:30       Sandra Briggs                         Impact Zone

NOTE:  Meetings are open to the public except for executive sessions, but is discouraged with the COVID-19 outbreak at this time.  Commissioners are following Federal guidelines of limiting the room to 10 persons.  Time is provided at 9:00 a.m. for public comment at regular meetings only.  Comments limited to two (2) minutes each.  Please contact the County Clerk’s office if you wish to place an item on the agenda.  Please contact the Clerk’s office 48 hours prior to any County meetings if there is any special assistance needed for people planning to attend the meeting. It is assumed these scheduled times are accurate, if not; the Commissioners Will adjust the schedule as accurately as possible.

                                FINAL

MADISON COUNTY COMMISSION AGENDA

The meeting can be joined electronically. 

Commissioner's Meeting

Please join my meeting from your computer, tablet or smartphone.
https://global.gotomeeting.com/join/873646269

You can also dial in using your phone.
United States: +1 (646) 749-3112

Access Code: 873-646-269

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ACTION ITEMS

 9:00        Pledge of Allegiance

                 Invocation

                  Public Comment

                 Calendar Discussion:

Next Commission Meeting:  Monday, June 22, 2020. 

A Public Information meeting will be held Monday, June 22,2020 at 5:30 p.m.

                Discussion Items:

                                Budget discussion

                Contracts/Documents:  Action Items

                                Review and sign:   Canvass of Votes for the June 2, 2020 Election

Review and sign    Contract with Acme Pro Pyro for 4^th of July fireworks

Review and sign:   Cooperative Agreement South Yellowstone Hwy 33

Routine Matters:  Action Items

                                 Review and sign:     Claims

Review and sign:     Commission meeting minutes May 26, 2020

Review and sign:      Personnel Actions

Certificates of Residency:  Hailey Ball, Guadalupe Torres, Mona Lords

  9:10       Board of Equalization

  9:15       Executive Session Idaho Code § 74-206(1) (d) exempt records, Ann Marie Sorensen, Indigent Clerk and (j) contract matters

  9:45       Jared Ricks                              Public Defense Commission updates and standards

10:00       Runhard LLC                            Hardship exemption (conference call)

10:45       Michael Greenberg                 Nelson Ricks Creamery, personal and real property combined

11:00       Rich Jones                               FatCats hardship exemption  

11:15       Darby Pozenel                         Inmate hire for litter control, discussion of Solid Waste fee increase

                                                                Review bids on letter of engagement for land survey on Parkinson property

11:30       Robert Kohler                          Runoff and possible flooding for this spring

11:45       Employee Recognition

30 years               Angie Wood-Courts

15 years               Kirk Mace- Probation

15 years               Ryan Walker-Jail

5 years                 Trevor Lance-D7 treatment

5 years                 Sonnie Haws- Solid Waste

Noon       Department Head Meeting

                Discussion topics

                Budget meeting dates

                COVID- 19 discussion and documentation,

Requirements for annual dr. visits, blood draws, insurance meetings

Medical insurance increase and options

NOTE:  Meetings are open to the public except for executive sessions, but is discouraged with the COVID-19 outbreak at this time.  Commissioners are following Federal guidelines of limiting the room to 10 persons.  Time is provided at 9:00 a.m. for public comment at regular meetings only.  Comments limited to two (2) minutes each.  Please contact the County Clerk’s office if you wish to place an item on the agenda.  Please contact the Clerk’s office 48 hours prior to any County meetings if there is any special assistance needed for people planning to attend the meeting. It is assumed these scheduled times are accurate, if not; the Commissioners Will adjust the schedule as accurately as possible.

Commissioner's Meeting

Please join my meeting from your computer, tablet or smartphone.
https://global.gotomeeting.com/join/873646269

You can also dial in using your phone.
United States: +1 (646) 749-3112

Access Code: 873-646-269

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MADISON COUNTY COMMISSION AGENDA

The meeting can be joined electronically.  Please see the attached for login instructions   

ACTION ITEMS

 9:00        Pledge of Allegiance

                 Invocation

                  Public Comment

                 Calendar Discussion:

Next Commission Meeting:  Monday, July 13, 2020.

                Discussion Items:

                                Parking issues of semi-trucks, near fairgrounds

                Board & Committee Reports:

                                Brent Mendenhall:  EIPH

                Contracts/Documents:  Action Items

                                Review and sign:     Contract with the Idaho Dept. of Corrections, St. Anthony Work Camp, Inmate Hire

Review and sign:     Professional Agreement Invoice and Progress Report, west side frontage road

Review and sign:     Contract with VEBA/Gallagher Insurance

Review and sign:     State/Local Agreement, W 5200 S Safety Improvements with ITD

Routine Matters:   

                                 Review and sign:     Claims

Review and sign:     Commission meeting minutes June 8, 2020

Review and sign:      Personnel Actions

Certificates of Residency:  Journee Sutton, Juana Torres, Derrick Watson

  9:10       Board of Equalization

  9:15       Executive Session Idaho Code § 74-206(1) (d) exempt records, Ann Marie Sorensen, Indigent Clerk

  9:30       Rich Dickman                          VEBA Discussion

 9:45        Eleanor & Oscar Sarmiento    Div. of Thornton Townsite

10:00       Paul Meigio                             Ryan Brown Review

10:15       Leslie Warnberg                      Wellness Challenge

10:30       Rich Jones                               Fat Cats hardship

10:45       Darby Pozenel                         Review and sign:  Land Survey for Waste District, Phillip Parkinson Farm Property

11:00       Mitch Neibaur                         Historical Herbert Town site @ 8000 S 6000 E     

                                                                Requesting stop sign @ West bound 800 S 41000

5:00 p.m.  Horrock’s Engineers              Public Information Meeting    

NOTE:  Meetings are open to the public except for executive sessions, but is discouraged with the COVID-19 outbreak at this time.  Commissioners are following Federal guidelines of limiting the room to 10 persons.  Time is provided at 9:00 a.m. for public comment at regular meetings only.  Comments limited to two (2) minutes each.  Please contact the County Clerk’s office if you wish to place an item on the agenda.  Please contact the Clerk’s office 48 hours prior to any County meetings if there is any special assistance needed for people planning to attend the meeting. It is assumed these scheduled times are accurate, if not; the Commissioners Will adjust the schedule as accurately as possible.

MADISON COUNTY COMMISSION AGENDA

ACTION ITEMS

 9:00        Pledge of Allegiance

                 Invocation

                  Public Comment

                 Calendar Discussion:

Next Commission Meeting:  Monday, July 27, 2020 and Public Hearing West Side Frontage Road

                Discussion Items:

                                Budget and levy discussion, decision on participation in the Coronavirus Relief Funds

                Board & Committee Reports:

                 Contracts/Documents:  Action Items

                                Review and sign:     Designation of Polling locations for August 25, 2020 School Election  

Review and sign:     Ordinance #427 Repeal and amend to change Solid Waste fees

Review and sign:     Cooperative Agreement for University of Idaho Extension Programs

Review and sign:     Public Defense Commission Annual Review

Review and sign:     Agreement for Noxious Weed Control

Routine Matters:   

                                 Review and sign:     Claims

Review and sign:     Commission meeting minutes June 17 and 22, 2020

Review and sign:      Personnel Actions

Certificates of Residency:  Jaesi Steed, Kaylee Mickelsen, Amanda Tunnell, Eunice Mora-Perez and Karlee Kay

  9:05       Executive Session Idaho Code § 74-206(1) (c) to acquire an interest in real property which is not owned by a public entity, (d) exempt records, Ann Marie Sorensen, Indigent Clerk, (f) discussion with legal counsel and (j) contract matters

 9:45        Linda Demming                      Late fee and interest waiver for property taxes                                                                                   

10:00       Darby Pozenel                         Solid Waste Public Hearing – Fee increase

                                                                Review and sign Ordinance #427, Repeal Old Ordinance and amend Solid Waste fees

10:15       Chief Child, Troyse Miskin      Request and discussion regarding new ambulances

10:30       Richard Horner                       Review and sign:  Approval of the Urban Renewal North Central Eligibility Report

10:45       Road and Bridge                     Acceptance or denial of Silver Tip Business Park roads

11:00       BOE                                         Standard Plumbing

11:30       Ryan Nelson                            Hardship request

11:45       Angie Moffat                           Tax deed hearing 2016 delinquent taxes

Noon       Lunch Break

                                                                                                (Continued on next page)

 1:30        Discussion                               Review and sign: Broadband Grant Application

 2:00        Rudey Ballard                         Discuss county insurances.  Review and sign:  Medical Insurance contract

NOTE:  Meetings are open to the public except for executive sessions, but is discouraged with the COVID-19 outbreak at this time.  Commissioners are following Federal guidelines of limiting the room to 10 persons.  Time is provided at 9:00 a.m. for public comment at regular meetings only.  Comments limited to two (2) minutes each.  Please contact the County Clerk’s office if you wish to place an item on the agenda.  Please contact the Clerk’s office 48 hours prior to any County meetings if there is any special assistance needed for people planning to attend the meeting. It is assumed these scheduled times are accurate, if not; the Commissioners Will adjust the schedule as accurately as possible.

        MADISON COUNTY COMMISSION AGENDA

    SPECIAL MEETING    

ACTION ITEM

 9:00        Eastern Idaho Public Health                   Regional  COVID-19 up[date and plan

NOTE:  Meetings are open to the public except for executive sessions. Time is provided at 9:00 a.m. for public comment at regular meetings only.  Comments limited to two (2) minutes each.  Please contact the County Clerk’s office if you wish to place an item on the agenda.  Please contact the Clerk’s office 48 hours prior to any County meetings if there is any special assistance needed for people planning to attend the meeting. It is assumed these scheduled times are accurate, if not; the Commissioners Will adjust the schedule as accurately as possible.

                                        FINAL    

MADISON COUNTY COMMISSION AGENDA

ACTION ITEMS

 9:00        Pledge of Allegiance

                 Invocation

                  Public Comment

                 Calendar Discussion:

Next Commission Meeting:  Monday, August 10, 2020

Possible rescheduling of budget hearing. 

                Discussion Items:

                                COVID-19 discussion and update

                                Budget discussion

                Contracts/Documents:  Action Items

                                Review and sign:   MOU with the City of Rexburg

                                Appointment of Planning and Zoning member

Routine Matters:  Action Items

                                 Review and sign:     Claims

Review and sign:     Commission meeting minutes July 13, 2020, Budget meeting minutes of June 23 and 24, 2020, Special

                                 COVID-19 meeting July 21, 2020 with Elected Officials and Eastern Idaho Public Health

Review and sign:      Personnel Actions

Certificates of Residency:  Soledad Mecham, Genaro Quintero, Morgan Steele

  9:15      Executive Session Idaho Code § 74-206(1) (b) employee matters and (d) exempt records, Ann Marie Sorensen, Indigent Clerk

  9:45      Rich Jones             Hardship request, Fat Cats, 2^nd half taxes                                

                Angie Moffatt       Marcell Parkinson, request of waiver of penalty and interest

10:00     Jared Arnold         COVID funding updates, credit card limit discussion

10:15     Bradley Petersen Vehicle and software discussion

10:30     Kelly Hoopes         Bid opening for two bridges on the east side frontage road

10:45     Kelli Savage           Possible donation to the Idaho Gold Star Memorial Monument

11:15     Jeff Moorey          request of waiver of penalty and interest, Aubri Apartments                   

11:30                                     Jail visit

5:30        West side frontage road Public Hearing

NOTE:  Meetings are open to the public except for executive sessions, but is discouraged with the COVID-19 outbreak at this time.  Commissioners are following Federal guidelines of limiting the room to 10 persons.  Time is provided at 9:00 a.m. for public comment at regular meetings only.  Comments limited to two (2) minutes each.  Please contact the County Clerk’s office if you wish to place an item on the agenda.  Please contact the Clerk’s office 48 hours prior to any County meetings if there is any special assistance needed for people planning to attend the meeting. It is assumed these scheduled times are accurate, if not; the Commissioners Will adjust the schedule as accurately as possible.

MADISON COUNTY COMMISSION AGENDA

ACTION ITEMS

 9:00        Pledge of Allegiance

                 Invocation

                  Public Comment

                 Calendar Discussion:

Next Commission Meeting:  Monday, August 24, 2020

FY 2021 Budget hearing September 3, 2020.    

                Discussion Items:

                                COVID-19 discussion and update

                                FY 2021 Budget discussion and publication

                Contracts/Documents:  Action Items

                                Review and sign:   Ordinance #448 Rezone property at 2003 S Yellowstone Hwy

                                Review and sign:   Change in Notification of Budget Hearing to September 3, 2020

Routine Matters:  Action Items

                                 Review and sign:     Claims

Review and sign:     Commission meeting minutes July 27, 2020

Review and sign:      Personnel Actions

Certificates of Residency:  Rachel Doggett, Madison Hardiman, Zachary Mace, Adison Maviano, Brandon Peterson, Aaron                   

                                                Roberts, Braderick Wasden, Katelyn Willis, Cami Thompson and Paige Ziegler

  9:05      Executive Session Idaho Code § 74-206(1) (d) exempt records, Ann Marie Sorensen, Indigent Clerk

  9:10      Kim Muir, Clerk                                                    Budget and benefits discussion

  9:30      Cameron Cook, Nick Terry, Pam Clark             Zion’s Bank investment discussion  

10:00     Cole Hibbard                                                         GIS, presentation of new imagery from recent flyover

10:15     Tori Harrigfeld/Randy Rhead                             CTC Transportation ride assistance

10:30     Rachel Gonzales/ Troy Christensen                  Madison Memorial Hospital, Budget Presentation (telephonically)

11:00     Angie Moffat, Treasurer                                    Request to excuse late fee - Courtney Packard, Madison Gymnastic and

      Jeff Moorey, Aubri Apts.

                Shawn Boice, Assessor                                       Homeowner tax credit for Marsala

11:30     Bradley Petersen                                                 Planning & Zoning Commission members, Municode discussion,

                                                                                                 and lot line discussion

NOTE:  Meetings are open to the public except for executive sessions, but is discouraged with the COVID-19 outbreak at this time.  Commissioners are following Federal guidelines of limiting the room to 10 persons.  Time is provided at 9:00 a.m. for public comment at regular meetings only.  Comments limited to two (2) minutes each.  Please contact the County Clerk’s office if you wish to place an item on the agenda.  Please contact the Clerk’s office 48 hours prior to any County meetings if there is any special assistance needed for people planning to attend the meeting. It is assumed these scheduled times are accurate, if not; the Commissioners Will adjust the schedule as accurately as possible.

MADISON COUNTY COMMISSION AGENDA

ACTION ITEMS

 9:00        Pledge of Allegiance

                 Invocation

                  Public Comment

                 Calendar Discussion:

FY 2021 Budget and public hearing September 3, 2020   

Next Commission Meeting:  Monday, September 14, 2020

                Discussion Items:

                                COVID-19 discussion and update

                                FY 2021 Discussion regarding L2 Submission

                                Review & Appoint P & Z board member

                                   Appoint Natalie Munns to fair board

                Contracts/Documents:  Action Items

                                Review and sign:     Indigent Defense Financial Assistance Agreement               

                                Review and sign:     Resolution #450 Destroy old indigent files

                                Review and sign:    

Routine Matters:  Action Items

                                 Review and sign:     Claims

Review and sign:     Commission meeting minutes August 10, 2020

Review and sign:      Personnel Actions

Certificates of Residency:  Pei-Shin Baxter; Evelyn L Grigsby; Braden George Hartle; Miguel A Ibanez; Anita Camille Kunz; Whitney L McNeill; Cameron J Webster; Amanda P Wilde;

  9:15      Executive Session Idaho Code § 74-206(1) (b) Employee matters (d) exempt records, Ann Marie Sorensen, Indigent Clerk

  9:30      Shannon- Fair Report         

10:00     Public Hearing                      Thornton Townsite

10:45     Shawn Boice—DMV Staff/ part time employee

11:00     Hyrum Erickson/Joe Sammerill         Contracts for jail and U.S. Marshall

11:15

NOTE:  Meetings are open to the public except for executive sessions, but is discouraged with the COVID-19 outbreak at this time.  Commissioners are following Federal guidelines of limiting the room to 10 persons.  Time is provided at 9:00 a.m. for public comment at regular meetings only.  Comments limited to two (2) minutes each.  Please contact the County Clerk’s office if you wish to place an item on the agenda.  Please contact the Clerk’s office 48 hours prior to any County meetings if there is any special assistance needed for people planning to attend the meeting. It is assumed these scheduled times are accurate, if not; the Commissioners Will adjust the schedule as accurately as possible.

MADISON COUNTY COMMISSION AGENDA

                                                            Special Financial Meeting

ACTION ITEMS

  8:00 a.m.       Discussion regarding investment accounts and FY2021 budget

NOTE:  Meetings are open to the public except for executive sessions, but is discouraged with the COVID-19 outbreak at this time.  Commissioners are following Federal guidelines of limiting the room to 10 persons.  Time is provided at 9:00 a.m. for public comment at regular meetings only.  Comments limited to two (2) minutes each.  Please contact the County Clerk’s office if you wish to place an item on the agenda.  Please contact the Clerk’s office 48 hours prior to any County meetings if there is any special assistance needed for people planning to attend the meeting. It is assumed these scheduled times are accurate, if not; the Commissioners Will adjust the schedule as accurately as possible.

MADISON COUNTY COMMISSION AGENDA

ACTION ITEMS

8:00                        Budget Discussion

                                County Business:

                                Discussion                           Christmas tree light purchase

Review and sign:               Canvass of votes for the August 25, 2020 Election

Review and sign:               Resolution #449 to receive the forgone levy amount for use in subsequent years

Review and sign:               Ordinance #430 Vacating a portion of the Thornton Town Site roads 

Review and sign:               Quitclaim Deed to Oscar and Eleanor Sarmiento

Review and sign:               Claims

Review and sign:               Commission meeting minutes August 24, 2020

Review and sign:               Certificates of Residency for Shalani Wilcox, Karlie Munns, Mallory Bailey, Kami Gritzenbach, Heidi Acevedo, Erica Alldredge, Brittany Wells

9:00                      Public Hearing:  For fiscal year 2020-2021 budget hearing for Madison County, Ambulance District and Mosquito District.  This budget hearing is for the purpose of considering and fixing a final budget and making appropriations to each office, department, service agency, institution and funds for the 2020-2021 fiscal year, at which time any taxpayer may appear and be heard. 

The Madison County Commissioners will also adjust the 2019-2020 budget as previously adopted to reflect the receipt of unscheduled revenues, grants or donations from Federal State or Local Governments or private sources; however, there will be no increase in property taxes with this adjustment. 

The public hearing will also include a discussion and approval of Resolution #449 to receive the forgone levy amounts for fiscal year 2021 for potential use in subsequent years as described in Idaho Code § 63-802 et al.  This amount is $379,879 in current expenses and $8,977 to the ambulance district.

9:20                        Robert Kohler, Emergency Manager:      COVID update

NOTE:  Meetings are open to the public except for executive sessions, but is discouraged with the COVID-19 outbreak at this time.  Commissioners are following Federal guidelines of limiting the room to 10 persons.  Time is provided at 9:00 a.m. for public comment at regular meetings only.  Comments limited to two (2) minutes each.  Please contact the County Clerk’s office if you wish to place an item on the agenda.  Please contact the Clerk’s office 48 hours prior to any County meetings if there is any special assistance needed for people planning to attend the meeting. It is assumed these scheduled times are accurate, if not; the Commissioners Will adjust the schedule as accurately as possible.

                                                        FINAL

MADISON COUNTY COMMISSION AGENDA

ACTION ITEMS

 9:00       Pledge of Allegiance

                Invocation

                Public Comment

                Calendar Discussion:

Next Commission Meeting:  Monday, September 28, 2020

Fair Board

                Discussion Items:

                                COVID-19 discussion and update

                                FY 2021 Discussion regarding L2 Submission

                                Review & Appoint:   P & Z board member

                Contracts/Documents:  Action Items

                                Review and sign:   Resolution #451 to approve FY 2021 Budget,

Review and sign:   Resolution #452 To budget the Ambulance Forgone Amount

                                Review and sign:   Designate Polling locations for November 3, 2020 Election

                                Review and sign:   Searle Hart & Associates Letter of Engagement

                Routine Matters:  Action Items

                                Review and sign:     Claims

Review and sign:     Commission meeting minutes September 1, 2020 and September 3, 2020

Review and sign:     Personnel Actions

Certificates of Residency:  Rose Brindy, Morgan Galbraith, Olivia Galbraith, Miguel Ibanez, Hanna Lester, Leslie Luna and Samuel Rumsey                                                                

  9:15      Executive Session Idaho Code § 74-206(1) (b) employee matters, Ryan Brown, Sheriff, Fairgrounds (d) exempt records, Ann Marie Sorensen, Indigent Clerk 

10:00     Shawn Boice         Madison School District #321 tax cancellation

10:15     Angie Moffat         Fat Cats interest cancellation

10:30     Paul Meigio           Review and sign Eric Olson’s contract as Mental Health Coordinator

10:45     Sam Butikofer       State of Idaho Certification

11:00     Kirk Mace              Review and sign:  MOA with IDJC, update from Adult/Juvenile Probation

11:15     Bradley Petersen Review and sign:  1.    EDK Properties Zone Change Public Hearing Findings of Facts                                                                                                                           2.   Nordic Ridge Estates Subdivision Preliminary Plat Findings of Facts

                                                                                3.   Homestead Estates Subdivision 1^st Amended Plat Findings of Facts

                                                                                4.  Glen Muir plat (short plat City of Rexburg Impact Area)                          

NOTE:  Meetings are open to the public except for executive sessions, but is discouraged with the COVID-19 outbreak at this time.  Commissioners are following Federal guidelines of limiting the room to 10 persons.  Time is provided at 9:00 a.m. for public comment at regular meetings only.  Comments limited to two (2) minutes each.  Please contact the County Clerk’s office if you wish to place an item on the agenda.  Please contact the Clerk’s office 48 hours prior to any County meetings if there is any special assistance needed for people planning to attend the meeting. It is assumed these scheduled times are accurate, if not; the Commissioners Will adjust the schedule as accurately as possible.

MADISON COUNTY COMMISSION AGENDA

ACTION ITEMS

 9:00       Pledge of Allegiance

                Invocation

                Public Comment

                Calendar Discussion:

Next Commission meeting:  Tuesday, October 13, 2020 (Department Head meeting also)

                Discussion Items:

                                COVID-19 discussion and update

                                FY 2021 Discussion regarding L2 Submission

                                Identify projects to begin in FY 2021

                                Department Head meeting discussion

                                Courthouse centennial celebration discussion

                 Contracts/Documents:  Action Items

                                Review and sign:   Madison County, Ambulance and Mosquito L2’s

                                Review and sign:   Resolution # Madison County Mosquito Abatement District, reserving forgone amount

Review and sign:   Agreement for Pathology Service between Madison and Ada County

                                Review and sign:   Beer and Wine Licenses:  See list attached

                                Review and sign:   Wage study proposal, Jeremiah Cochrane

                                Review and sign:   Sheriff’s Office/Blackfoot Communications Agreements (2)

                                Review and sign:  Idaho Office of Emergency Management 2020 Subrecipient Agreement

                Routine Matters:  Action Items

                                 Review and sign:     Claims

Review and sign:     Commission meeting minutes September 14, 2020

Review and sign:     Personnel Actions

Certificates of Residency:  Shandrie Barthlome, Yulissa Ayon, Jon Burnham, Camille Eastmond, Kimberly Fitzpatrick, Megan Galbraith, Kasha Lusk, Berkeley O’Rullian, Suzette Lacy and Anya William

9:15      Executive Session Idaho Code § 74-206(1)(a) Consider hiring a public officer, employee, staff member or individual, (b) employee matters, Sherriff and (d) exempt records, Ann Marie Sorensen, Indigent Clerk 

 9:30       Sheriff’s Office     Jail status update

10:00     Rick Miller             Development Company, Authorization to submit block grant application and select The Development

                                                Company to submit and administer

                                                Review and sign:  Idaho Community Development Block Grant Citizen Participation Plan and Certification

10:15     Morgan Beattie    Burton Cemetery request for assistance

10:30     Cindy Roberson/  Roadway issues

                  Kelly Hoopes      

11:00     Bradley Petersen Grant update and discussion

                                                Review and sign:  Findings of Fact – Gary Chapman Zone change and Comp plan change

11:30     Transition House Discussion

Beer & Wine License 2021

Good 2 Go Stores                                                                    Brad’s Exxon

Valley Wide                                                                             Hacienda Events Center

Great Scott’s #1

Great Scott’s #2

Albertsons

Mother Hibbard’s

Maverik #195

Maverik #505

Walgreens

Applebee’s

Walmart Store #1878

Walmart Fuel Station #1878

Redd’s Grill

Frescos Kitchen & Grill

Broulims

NOTE:  Meetings are open to the public except for executive sessions, but is discouraged with the COVID-19 outbreak at this time.  Commissioners are following Federal guidelines of limiting the room to 10 persons.  Time is provided at 9:00 a.m. for public comment at regular meetings only.  Comments limited to two (2) minutes each.  Please contact the County Clerk’s office if you wish to place an item on the agenda.  Please contact the Clerk’s office 48 hours prior to any County meetings if there is any special assistance needed for people planning to attend the meeting. It is assumed these scheduled times are accurate, if not; the Commissioners Will adjust the schedule as accurately as possible.